Discount on Windows 11 Pro Operating System (OS) software

State-funded schools and trusts in England can access a discount on Windows 11 Pro licenses when they buy new Windows devices such as laptops, PCs and tablets.

The offer is part of Microsoft’s Shape the Future Initiative.

How it works

Eligible schools and trusts can access the discount on Windows 11 Pro when they buy new Windows devices.

Participating manufacturers include but are not limited to Acer, ASUS, Dell, HP, Lenovo and Samsung.

The discount is available in England to:

• primary and secondary schools
• single and multi-academy trusts
• sixth form colleges
• special schools
• alternative schools
• secure children’s homes

How to claim your discount

1. Check your school or trust is eligible by making sure it appears on the list of Eligible Education Institutions 2026 (see below).
2. Save a copy of the Shape the Future Letter of Eligibility (see below).
3. Share copies of the Eligible Education Institutions 2026 and Letter of Eligibility with prospective suppliers before purchasing devices, accepting quotes or awarding contracts.

You can use the Letter of Eligibility to access the discount each time you purchase new devices up until 19 June 2028.

Suppliers will also have access to the Eligible Education Institutions 2026 list to confirm your school or trust’s eligibility.

You must run each procurement compliantly. This could be by:

• purchasing through a catalogue or online supplier
• buying through a framework on Get help buying for schools or an alternative provider
• running a tender if you’re buying a large number of devices

Keep a record of all receipts.